Prime cost you can actually act on
Restaurants run on thin margins and daily numbers. Weekly prime cost matters more than a monthly P&L that arrives three weeks late — and with the 2026 W-2 changes, how you separate tips from service charges is now a compliance issue, not just a bookkeeping preference.
What makes restaurants & hospitality books different
These are the places we see go wrong most often — and the first things we fix.
Daily sales reconciliation
POS sales, comps, voids, delivery apps, and card settlements all have to tie to the bank every single day.
Tips vs service charges
Voluntary tips and mandatory service charges are treated differently for reporting — and most POS systems lump them together.
Prime cost visibility
Food, beverage, and labour cost as a percentage of sales is the number that runs the business, and it needs to be weekly.
Built for how you actually operate
- Daily POS sales and cash reconciliation
- Tip, auto-gratuity, and service charge separation
- Weekly prime cost (COGS + labour) reporting
- Delivery platform reconciliation (DoorDash, Uber Eats)
- Vendor invoice processing and food cost tracking
- Multi-location consolidated and per-location financials
Software we work in
- Toast
- Square
- QuickBooks
- Xero
- Restaurant365
- Gusto
Using something else? We adapt to your stack — just ask.
Flexible pricing
from $10/hour
- Hourly, dedicated, or fixed monthly
- Free first-month trial
- Onboarding in 24 hours
Where we usually start
Restaurants & Hospitality, answered
Yes — and it matters more from 2026, since qualified tips report separately on the W-2 under Box 12 code TP while mandatory service charges don't qualify. We map them to separate pay codes and GL accounts.
Yes. Most hospitality clients take a weekly prime cost report alongside the monthly financial package, because food and labour percentages need to be acted on quickly.
Yes — per-location P&Ls plus a consolidated view, so you can compare locations on the same basis and see group performance in one place.
Other industries we know well
Leave the accounting to us
Your first month is free, onboarding takes as little as 24 hours, and rates start at $10/hour. No lock-in.